Taqtis SRL (hereinafter referred to as “Taqtis” or “we”) is the data operator for the processing of your personal data. Our details are: registered office in Brașov, str. De Mijloc, no. 72, apt. 1B, Brașov county, Romania, identification code RO42477049, registration number at the Trade Register J2020004792404 and email contact@taqtis.ro.

This document explains how we process personal data. For specific details about the cookies we use, their lifespan, and their purpose, please refer to Cookies Policy.

PROCESSED PERSONAL DATA

Personal data means any information relating to an identified or identifiable natural person („affected person”) a natural person is an individual who can be identified, directly or indirectly, in particular by reference to an identification element, such as a name, identification number, location data, an online identifier, or to one or more specific elements inherent to their physical, physiological, genetic, psychological, economic, cultural, or social identity. 

Types of processed personal data

As a Website Visitor, when you browse our Website or when you contact us to discuss with a consultant, you will communicate your personal data, respectively:

• name;
• email; 
• phone; 
• company.

In addition, when you request a free assessment or a demo of our platform, we will also process the you. 

As a subscriber to our newsletter, we will process your email address only to the extent that you have given your consent.

As a contracting party, we will process your name, surname, email, phone number, and position. 

Legal basis for processing

We process your personal data based on the following legal grounds:

• when requesting a free quote – the legal basis is your freely given consent, according to Art. 6 (1) (a) of the GDPR;
• when you wish to discuss with a consultant – processing is necessary to take steps before the conclusion of the contract, according to art. 6 par. (1) letter (b) of the GDPR;
• when you wish to try a demo of the platform – processing is necessary to take steps prior to entering into a contract, in accordance with Article 6(1)(b) of the GDPR;
• as a contracting partner – the processing is necessary for taking steps prior to entering into a contract, respectively it is necessary for the performance of a contract, pursuant to Art. 6(1)(b) of the GDPR.

RETENTION PERIOD FOR PERSONAL DATA

We will keep your personal data for the strictly necessary period to fulfill the purposes for which it was collected, depending on the capacity in which you provided us with this data:

• As a Website visitor who have contacted us to discuss with a consultant or to request a free evaluation or demo of the platform, we will retain your data for the duration of the evaluation/demo process and subsequently for a period of up to 1 year from the last contact, provided that a contract has not been concluded.
• As a subscriber to our newsletter, we will retain your email address until you withdraw your consent. 
• As a contracting party, we will retain your data for the duration of the contract and for a period of 10 years following the termination of the contractual relationship, in accordance with applicable legal obligations (including tax and accounting requirements).

With an exceptional title, data may be retained for a longer period if this is required by law, an audit or compliance obligation, or in the case of ongoing litigation.

YOUR RIGHTS

The processing of personal data is subject to the rights set forth in the General Data Protection Regulation (“GDPR”). If you wish to exercise your rights, you must send us a written request using the contact information provided above. You have the following rights:

The right to withdraw consent

If you are a recipient of our newsletter, you have the right to withdraw this consent at any time. This can be done by contacting us via the contact information mentioned above.

If you choose to withdraw your consent, it will not affect the legality of the processing of your personal data based on your consent given up to the date and time of withdrawal. If you choose to withdraw your consent, it will take effect from the moment of withdrawal.

Please note that if you are a contracting party, we process your personal data in accordance with the contractual provisions, as the processing is necessary for taking steps prior to entering into a contract or is necessary for the performance of the contract. Therefore, the right to withdraw consent does not apply to you as a contracting party, since you have not given your consent. The provision of certain personal data may be a requirement for entering into or fulfilling an agreement with Taqtis, and if such information is not provided, we cannot fulfill our obligations. This may result—depending on the agreement—in a breach.

The right to be informed 

You have the right to receive relevant information regarding the processing of your personal data.

Right of access

You have the right to request information from us about what personal data we process about you, for what purpose it serves, categories of personal data, etc., according to Article 15 of the GDPR.

Right to rectification

You have the right to request the correction of any inaccurate data about you. Furthermore, you have the right to request that your data be supplemented with additional information if this will make the personal data more complete and/or up-to-date.

Right to erasure

In some cases, subject to applicable retention rights and policies, as well as contractual and legal obligations, you have the right to request the deletion of your personal data before the end of Taqtis’s general retention period.

Right to restrict processing

Subject to applicable policies, contractual obligations, and legal requirements, you have the right to request that the processing of your personal data be restricted in the future.

The right to object

You have the right to object to the processing of your personal data, including the use of your personal data for direct marketing purposes, such as sending newsletters.

Data portability rights

Subject to applicable policies, contractual and legal obligations, you have the right to request that we provide you with a copy of your personal data in a structured, commonly used, and machine-readable format. This also applies to the transmission from one data processor to another.

The right to object to data processing

In the cases provided for in Article 21 of the GDPR, you have the right to object to the processing of your data.

The right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects or similarly significant effects concerning you

Except as provided for in Article 22 of the Regulation, you have the right not to be subject to a decision based solely on automated processing, including profiling.

COMPLAINTS

If you believe that the processing of your personal data does not comply with GDPR regulations, you have the option to file a complaint with us or with the authorities in your country.

USING ANALYSIS AND MONITORING TOOLS

Our website uses Google Analytics 4 (GA4) and Microsoft Clarity to collect information about how you interact with the website (pages visited, traffic source, visual behavior). This data helps us improve the user experience. The collection of this data is done only based on your consent expressed through the cookie banner.

PERSONAL DATA DISCLOSURE AND DATA TRANSFERS

We inform you that we will disclose your data to business partners or other third parties, in compliance with applicable law. We continually make reasonable efforts to ensure that these third parties have implemented adequate protection and security measures. We have contractual clauses with these third parties to ensure your data is protected. In these situations, we will ensure that any transfer is legitimate according to the law. 

We will also transmit the data to other parties with your consent or according to your instructions, such as when you exercise a data portability request or to authorized state bodies, based on and within the limits of legal provisions and as a result of express requests.

The transfer of personal data to a third country shall take place only if the country to which the transfer is intended ensures an adequate level of protection.

Data transfer to a country whose legislation does not provide a level of protection at least equal to that offered by the GDPR is possible only if there are sufficient safeguards regarding the protection of the fundamental rights of data subjects. These safeguards will be established by us through contracts concluded with the providers/service providers to whom your personal data will be transferred.

Each time we transfer your personal data outside the EEA, we will ensure that there is a similar level of protection through one of the following safeguards:

• from transferring personal data to countries that the European Commission has demonstrated provide an adequate level of protection for personal data.
• When we engage certain service providers, we will be able to use specific contract models provided and approved by the European Commission that offer the same protection to personal data as it has in Europe.

ACCESSING THIRD-PARTY WEBSITES

This Privacy Policy does not cover third-party apps and websites that you may access by following links on our website, and we encourage you to review the privacy policy of any website and/or app before providing personal data.

We are also not responsible for any links from our business partners or advertisers on our Website. When you click on those links, third parties may collect or share data about you.  

CHANGES AND UPDATES TO THE DATA PRIVACY POLICY

The latest version of these terms will always be available on this Website. Substantial updates regarding the processing of your personal data will be notified prior to their becoming effective. 

This website (hereinafter referred to as the “Website”) is owned and operated by Taqtis SRL (hereinafter referred to as “Taqtis” or “we”), with its registered office in Brașov, De Mijloc street, no. 72, apt. 1B, Brașov county, Romania, identification code RO42477049, registration number at the Trade Register J2020004792404, and share capital of 5,000 RON.

DISCLAIMER

The information contained on this Website is for general informational purposes only. The information is provided by Taqtis and while we endeavor to keep the information on our Website up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the Website for any purpose. We reserve the right to close the Website without prior notice.
The content should not be used as a substitute and cannot replace advice. Taqtis cannot be held responsible for this.
Taqtis cannot be held liable for arrangements made based on the content of the Website.
Certain links on this Website connect to other Websites maintained by third parties over which Taqtis has no control. Taqtis cannot be held liable for the accuracy or any other aspect of the information contained on other Websites.
In addition, Taqtis cannot be held liable for losses or damages caused by technical errors, such as, for example, IT crashes or unauthorized access by a third party through the Website to user data.

PROPERTY RIGHTS AND OTHER RIGHTS

Taqtis holds the copyright and property rights to the Website and its content. Downloading materials from this Website is permitted only for personal, non-commercial use, provided you comply with all rules regarding copyright and other intellectual property rights. The content on this Website may not be copied, reproduced, transmitted, or distributed in any other way without the prior consent of Taqtis.
The use of the Taqtis logo and trademark is prohibited without prior authorization from Taqtis.

APPLICABLE LAW AND DISPUTE RESOLUTION

The use of this Website shall be governed by the laws of Romania, and all disputes arising from or in connection with the Website shall be litigated in accordance with Romanian law.

All reporting or communications to Taqtis SRL (hereinafter referred to as “Taqtis” or “we”) mentioned below must be made to our following contact details: Brașov, str. De Mijloc, no. 72, apt. 1B, Brașov county, Romania and email contact@taqtis.ro. By “Representatives” we further refer to shareholders, employees, and agents.

ETHICAL PRINCIPLES

Integrity, fairness, mutual respect, professionalism, and transparency are the cornerstones of Taqtis' business conduct. These principles govern our behavior towards colleagues and business partners, clients, authorities, and the public.
Taqtis expects Representatives and partners to always act in an appropriate and responsible manner. Violence, discrimination, and harassment are not tolerated.

COMPLIANCE WITH LAWS AND REGULATIONS

All applicable laws and regulations, and internal rules, instructions, and procedures must always be complied with by all Representatives. Representatives must familiarize themselves with the standards that are relevant to their professional activities.
Taqtis focuses particularly on the integrity of its business partners and complies with all applicable rules against money laundering and the financing of terrorism, as well as relevant sanctions.

CONFLICTS OF INTEREST

Representatives' personal, family, or other relationships may conflict with the interests of Taqtis, its business partners, or its clients. Representatives are requested to avoid any situations that could give rise to (or could be perceived as) conflicts of interest, or – when unavoidable – to immediately inform Taqtis to identify a mutually acceptable way to resolve the situation.
Representatives may actively participate in civil society activities outside of working hours, including political activities. Such employment must be in accordance with Taqtis' ethical values and must not conflict with the relevant Representative's role.

CONFIDENTIALITY

Confidential or non-public information and trade secrets must be handled with care. Confidential and non-public information and trade secrets may only be transmitted internally or externally in accordance with applicable internal policies, both during and after employment (or similar) relations with Taqtis. Confidential and non-public information must be protected against unauthorized access by appropriate legal, technical, and organizational measures.
All Representatives must exercise care when handling personal data and other particularly sensitive information such as strategies, planned mergers and acquisitions, pending business transactions, pricing calculations, bids, or imminent personnel changes.
Taqtis requests all Representatives and other stakeholders familiarize themselves with the (IT) security policies and regulations. Passwords, credentials, and keys must be protected and not disclosed to third parties.

EXTERNAL REPRESENTATION

Only Representatives authorized to do so may communicate externally on behalf of Taqtis.
When communicating with stakeholders, Representatives will always behave in a cooperative, open, and respectful manner.

PROFESSIONAL AND FINANCIAL INTEGRITY

The Representatives will protect Taqtis’ financial interests. Taqtis expects the Representatives to convey a true, fair, and objective image of Taqtis.
Representatives must protect themselves against loss, damage, misuse, theft, fraud, etc., and limit non-business use to a reasonable extent.

ANTI-BRIBERY AND CORRUPTION

Obtaining or offering personal advantages (monetary or otherwise) to improve Taqtis's position in its relationships with officials, competitors, business partners, and other third parties is prohibited.
Any gifts offered to employees must be reported to Taqtis without delay. The acceptance and offering of gifts, benefits, and invitations of usual minor value are permitted. If there is any doubt as to whether benefits, gifts, or invitations are appropriate, Taqtis must be contacted. Cash gifts, regardless of the amount, must not be accepted or offered.
Appropriate charitable donations are permitted, subject to prior consultation with the managers.

HEALTH AND SAFETY

Healthy, capable, and motivated representatives are essential for Taqtis' long-term success. The safety and protection of people and the environment are priorities for Taqtis.
Special attention is paid to health and safety requirements for all physical activities carried out outside the office environment.
Disruptions and violations of occupational health or safety standards must be reported immediately to Taqtis.

SUSTAINABILITY AND SOCIAL RESPONSIBILITY

Taqtis assumes responsibility for environmental protection and the sustainable management of natural resources. We are aware that ensuring quality of life for future generations can only be maintained by adhering to recognized environmental standards.

WORK STANDARDS

Taqtis and its business partners must not use forced or involuntary labor and must ensure that they are not involved or associated with human trafficking, indentured servitude, or slavery.
Employees must have the right to associate, organize, and collectively bargain freely within the legal framework of the country concerned.
It is essential to comply with all applicable child labor laws and to use only employees who meet the minimum age requirements in the country where they are employed.
Taqtis and its business partners must comply with all applicable non-discrimination laws and shall not discriminate in any employment practice on the basis of characteristics unrelated to job competence and performance, including, but not limited to, race, color, national origin, sex, religion, age, disability, medical condition, union membership, sexual orientation. In addition, policies against harassment for these reasons must be maintained and enforced.